Event Contract Management That Tracks Itself
Venue and vendor contracts are generated from the proposal you awarded, sent for signature, and tracked to fully executed, inside the same sourcing workflow, not a folder of PDFs.
Contracts drafted and signed in one flow
Contracts are generated from the terms your supplier already agreed to, so a contract goes out without re-typing details that already exist in the deal.
- Generates the contract from the agreed venue or vendor terms automatically
- Sends contracts for signature without leaving the platform
- Stores the signed copy directly against that supplier's record
- Tracks status from draft to sent, delivered, and fully executed in one view
Deliverables tracked automatically
Everything a venue or vendor committed to space, dates, pricing, terms stays attached to the contract, so nobody has to reread a PDF to check what was promised.
- Keeps every agreed term on the contract record, not in an email thread
- Holds site-visit notes, approvals, and the final contract together
- Surfaces contract status alongside every other step in the deal
- Keeps a single source of truth for what was actually promised
Renewals flagged before they lapse
Deadlines surface automatically ahead of time, so a venue or vendor deal doesn’t stall because a date was missed.
- Sends automatic reminders as proposal and contract deadlines approach
- Closes expired requests automatically so stale deals don't clutter the pipeline
- Keeps full history for every venue and vendor - requests, proposals, and contracts
- Reports contracted spend per supplier and per event for the next negotiation
Works with what you already run
Sponsor Management
Sponsor contracts and deliverables tie directly to the sponsor profile and tier.
Speaker Management
Speaker agreements link to the same record used for scheduling and materials.
Security & Compliance
Signed contracts and terms are stored under the same access-controlled standard as attendee data.
Frequently Asked Questions
Contracts are generated, sent, and status-tracked inside Eventcombo, and signing runs through a connected e-signature provider, your supplier signs from the link, and the status updates the moment they do.
Contracts are built from the terms your supplier actually agreed to, so the document reflects the real deal rather than a generic template someone has to edit.
Every contract shows its status — draft, sent, delivered, signed, declined, or voided, updated as the signer acts. If a supplier declines, you know immediately, not when the invoice doesn’t arrive.
Reminders go out automatically as proposal and contract deadlines approach, and requests that pass their deadline close on their own, so nothing sits open waiting for someone to notice.
Yes. Suppliers work from their own inbox, they see your request, their proposal, messages from your team, and the contract sent to them for signature, with its current status.