Command the Room with Eventcombo’s In-Person Event Platform
Your team stops managing the event and starts owning it.
Tool Sprawl on Event Day
Six tools open, no single source of truth, and the Wi-Fi is already slow.
Manual Re-entry Errors
Every data handoff between systems is a chance for a name to be misspelled or lost.
Reports That Come Too Late
Post-event reconciliation takes days. Leadership asks questions before the data exists.
Staff Running Blind
Check-in teams have no live view of who's arrived, where queues are building, or who's on the waitlist.
Every Capability Your Onsite Event Program Needs
Event Setup and Branding to Go-Live in Minutes
Describe the event and ZaraAI drafts the registration page, ticket tiers, and event branding, the structure is there before your team fills in the details.
- Set up the event in minutes with the AI Event Creator
- Customize checkout, order confirmations, and event branding
- Set currency and language across every touchpoint, by region
- Build your event website step by step with Eventcombo's guided site builder
Check-In, Payments and Entry in One Motion
One scan checks the attendee in, prints the badge, and clears the payment, all inside software built for event check-in and badging, with no second system running behind the desk.
- Scan attendees in with real-time QR verification and print badges onsite
- Throttle entry with number sequencing or line queuing
- Accept Google Pay, Apple Pay, Venmo, cards, and PayPal through Stripe or Authorize.net
- Create multiple ticket types, promo codes, and waitlist rules presentation environment
Engagement and Communications for Higher Turnout
Every reminder, confirmation, and campaign sends from the same platform holding the registration list, so turnout tracks against real attendee data instead of a guess.
- Send automated invites, reminders, and confirmation emails from one campaign engine
- Reach attendees by SMS through Twilio, alongside email
- Track every campaign to registration with UTM tracking
- Keep attendees engaged on-site with polls, quizzes, and QR scavenger hunts
Accounts, Sourcing and Task Management From One Login
The account structure lets the whole team work without sharing one login, staff get scoped access, vendors get sourced in the same workspace, and every task has an owner.
- Delegate scoped access to co-hosts and sub-accounts without sharing the master login
- Source and coordinate vendors through the venue RFP and proposal workflow
- Assign, prioritize, and track tasks across the full event team, with milestones and status updates
Attribution and Budget Control for Every Dollar Spent
Every registration traces back to the channel that drove it, while budget tracking keeps spend visible against the plan as the event comes together.
- Track ticket sales by promo code and referral link back to the campaign that drove them
- Run an affiliate program and pay out on results, tracked automatically
- Manage the full event budget, expenses, categories, and vendor deals, from one dashboard
Purpose-Built Apps for Every Role Onsite
Check-in staff, attendees, and exhibitors each get an app built for their one job, not one bloated app trying to be all three.
- Run check-in and badging from the Entry Pilot organizer app
- Give attendees a branded Event App for sessions, speakers, maps, and networking
- Capture and rate exhibitor leads with the Lead Retrieval App
Connects to the Stack You Already Use
Native integrations and open APIs mean Eventcombo slots into your
existing CRM, finance, and marketing tools without a middleware layer.
Security and Compliance Built In
Every certification your procurement and legal teams ask for before they’ll sign, already in place.
- Track referrals and affiliates with custom trackable URLs
- Manage CRM memberships and recurring sales in the same system
- Trace conversions to source with pixel tracking
- Get instant overspend alerts and a finished budget report before anyone asks
SOC 2 Type II
PCI DSS
HIPAA-Ready
GDPR
CCPA
AES-256 Encryption
SSO & Audit Logs
From Registration to Report in One Flow
One event record moves through the whole in-person platform, so the data from the door is the data in the report.
Register
One Record Created
The moment someone registers, that record becomes their ticket, their badge, and their CRM entry. Nothing gets re-entered downstream.
Check In
Seamless Onsite Entry
The same record checks them in and prints their badge onsite. No separate check-in database, no second sync.
Engage Onsite
Live Data, One Record
Every payment, scan, and activation writes back to that one record in real time, not a separate log reconciled later.
Report
AI Report Before Doors Close
ZaraAI turns that single continuous record into a finished report before the last session ends.
Frequently Asked Questions
Everything on-site runs on one attendee record, registration, payments, QR check-in and badge printing, staff apps, and reporting. No re-entry, no reconciling four tools after the event, and the number your leadership sees comes from the same scan that let the attendee through the door.
Yes, in the places it helps: the ZaraAI wizard builds your event from a description, AI content tools draft your event pages and emails, and ZaraAI turns live event data into a leadership report. Your team stays in control of every decision, AI does the setup and the summarizing, not the judging.
A live person, 24/7, not a ticket number. You get customer success through planning and real-time support during the event itself, from a team that has run the format.
Yes. Fireworks™, the virtual venue built into Eventcombo, runs the remote side of the same event, same registration, same polls, same reporting. Hybrid is one event with two audiences, not two builds.
Attendees scan a QR code on their badge or phone, the record updates instantly, and badges print on the spot from a kiosk or the Entry Pilot app. Check-in stations run over the venue’s network, so provision solid Wi-Fi or a wired line at each entrance, the same requirement as any networked entry system.
Yes. Access follows the ticket: gate zones, lounges, and sessions by ticket category, and scan session-level QR codes at the room so only the right attendees get in, and you get a per-session attendance record as a by-product.