Meetings Management Software That Closes the Loop on Event Networking
Move prospects from interest to confirmed meetings with scheduling, room assignments, automated updates, and full organizer control, without tool switching.
Everything your team needs to run every meeting without the coordination overheard
Smart meetings scheduler for meetings
- Book 1:1 or group meetings without a separate scheduling tool
- Select participants, set the date, and send confirmations from a single interface
- Support in-person, virtual, and hybrid meeting formats from the same platform
- Let attendees initiate meetings themselves, with organizers deciding which groups can
- Let attendees initiate meetings themselves, with organizers deciding which groups can
Give Every Organizer a unified view of every meeting.
- Eliminate double-bookings, availability is computed from existing meetings, so only genuinely open time is offered
- View every meeting upcoming, past, and cancelled, from one organizer calendar
- Export full meeting records by event, status, or attendee group for post-event reporting
- Monitor meetings booked, upcoming, and cancelled across the program at a glance
- Edit or reassign any meeting directly from the organizer dashboard
Automate Every Confirmation, Reschedule and Reminder
- Send meeting invitations automatically the moment a meeting is booked
- Notify every participant when a meeting is edited or cancelled — no manual follow-up
- Handle time zones automatically, so a 10:00 meeting is 10:00 for everyone in the room
- Attach add-to-calendar links for Google, Outlook, and Apple to every invitation
Give Attendees Full Control of their meeting schedule
- Let attendees book, view, and manage meetings directly from the Attendee Event App
- Show every attendee all their meetings at a glance, upcoming and past
- Let attendees select their preferred meeting room or table from the app
- Surface available time slots and room options in real time
- Let attendees reschedule or cancel meetings from the app without contacting organizers
Create, Assign, and Control All Meeting Spaces
- Build and customize meeting rooms for venue and off-site locations
- Set booking slots and capacity per space to organize in-person meeting flow
- Restrict room access to specific attendee groups
- Track space capacity and availability in real time
- Configure any meeting environment, from boardroom to trade show floor
Group Attendees and Control Who Meets Whom
Not every meeting should be open to everyone. Group your attendees, then decide who can book meetings, and which rooms and time slots each group even sees.
- Segment attendees by role, tier, or any custom criteria
- Decide which groups can initiate meetings, and which members within them
- Ensure each participant connects with the right people, not just whoever is available
- Control room and slot visibility by group to manage VIP and sponsor access separately
- Build a structured meeting experience for every attendee tier
Built for Enterprises to Accelerate Networking Outcomes with Easy Meetings Management
- Intuitive design keeps organizers and attendees moving fast
- Per-meeting check-in shows which meetings actually happened, not just which were booked
- Full meeting records export to Excel for the tools your team already uses
- Attendee data and meeting records protected under Eventcombo's platform security standard
Frequently Asked Questions
Meetings Management is the meeting layer built into your Eventcombo event. Attendees book 1:1 and small-group meetings, in person at your venue or online, while organizers get a live calendar view, per-meeting check-in, and reports on everything booked.
From My Meetings, an attendee picks the event, adds a subject and participants, then chooses a venue space with an open time slot, or a link for an online meeting. Saving books it instantly, and everyone invited gets an email with add-to-calendar links. Organizers decide which attendee groups can initiate meetings.
Every space has a capacity and its own booking slots. Eventcombo subtracts existing meetings and shows only the time genuinely still open, and when a slot is full the booking is rejected with the remaining capacity spelled out. Private spaces can be reserved for specific attendee groups.
Yes. Turn on check-in and participants check in as each meeting starts, so you see attendance, not just bookings. Dashboard tiles count meetings booked, upcoming, and cancelled, and reports filter by status, group, attendee, or location, with one-click Excel export.
Yes. Invitation, update, and cancellation emails each come from a template you can restyle in a visual editor, your own text, images, buttons, and colors, plus merge tags for names, meeting details, and calendar links. Send yourself a test email before attendees see anything.
Yes. The Event App includes a Meetings section, you choose its name and menu position,where attendees see upcoming and past meetings and get push notifications when anything changes. Each meeting also carries add-to-calendar links for Google, Outlook, and Apple.