Event RFP Software
Simplify Venue & Supplier Sourcing
Manage venue and supplier RFPs from one centralized workspace. Collect proposals, compare vendors, collaborate with stakeholders, and make confident decisions without spreadsheets or endless email threads.
- SOC 2 Type II
- Procurement Compliant
- Enterprise Security
Stop Chasing Emails. Start Managing RFPs.
Venue sourcing becomes difficult when proposals, approvals, and vendor conversations are scattered across emails and spreadsheets. Eventcombo brings everything together in one secure platform.
Never Miss an Approval
Keep every stakeholder aligned with automated approval workflows and real-time notifications.
Collaborate in One Place
Manage procurement, finance, legal, and event teams from a shared workspace instead of scattered email chains.
Compare Vendors Faster
Review proposals side by side with standardized scoring to make faster, data-driven decisions.
There's a better way to run enterprise sourcing.
Manage Every Stage of the RFP Process
From creating RFPs to evaluating proposals and selecting suppliers, Eventcombo keeps your entire sourcing process organized and transparent.
Your Complete RFP Dashboard
Track every RFP, proposal, approval, and supplier conversation from one centralized dashboard with real-time visibility.
- Monitor proposal status in real time
- Compare vendor responses side by side
- Track approvals and outstanding actions
- Keep every stakeholder aligned throughout the process
- Eliminate manual status updates and follow-up emails
Result: Your whole team aligned without a single meeting.
Capture every requirement only once
A guided wizard turns ad-hoc requests into structured RFPs. Event basics, dates, attendance, response deadline. Suppliers get the full picture, your team never re-asks the same question.
- Step-by-step wizard with auto-save and team contributor mode
- Quality score flags missing fields before the RFP goes out
- Event RFP template automation for roadshows, summits, and offsites
Result: First outreach lands 71% faster.
Match every RFP to the right venues instantly
AI ranks venues against your brief on capacity, geography, budget, and historical fit. Top matches invited in one click.
- Identify the right suppliers with explainable ranking
- Filter by amenity, certification, and sustainability tier
- Honor preferred supplier programs and exclusion lists automatically
Every conversation logged in one space
Negotiate concessions, attach revised proposals, and keep finance in the loop inside one auditable workspace per RFP. Every exchange on record, every attachment findable.
- Threaded messaging per supplier with full attachment history
- Auto-escalation when a supplier hasn't replied by the deadline
- Internal-only notes for legal, finance, and exec review
Result: No more inbox scavenger hunts.
Decide in minutes with structured proposals
Every proposal comes back in the same format so you can compare line by line. Rate, F&B minimum, attrition, concessions, total cost. No re-keying into a spreadsheet.
- Side-by-side comparison with total cost-of-stay calculation
- Weighted scoring across price, fit, sustainability, and risk
- Shareable summary view for execs, legal, and finance review
Result: Award decisions justified on the spot.
Every award through your real approval chain
Structured workflows match how your org actually buys. Spend-threshold escalation, legal sign-off, security clearance, and finance approval all auditable, timestamped, and attributable.
- Multi-stage approval workflows with conditional routing
- Role-based permissions and read-only auditor profiles
- Immutable audit log with every action, every reviewer, every version
Result: Audit-ready every quarter.
Your entire sourcing program in one view
Roll up committed spend, supplier concentration, and negotiated savings across programs, regions, and business units. Push straight into Workday, Coupa, or your BI warehouse.
- Track live spend visibility across programs, regions, and business units
- Monitor negotiated savings, rebate tracking, and supplier diversity metrics
- Push natively to Workday, Coupa, NetSuite, Snowflake, and BigQuery
Result: Sourcing data the board actually trusts.
Built for Enterprise Procurement Teams
Enterprise-grade security, governance, and workflow controls designed for organizations managing complex sourcing processes.
Role-Based Access
Control access with granular permissions for procurement teams, event managers, executives, and suppliers.
Enterprise SSO
Support secure authentication with SSO, SAML, Azure AD, Okta, Google Workspace, and other identity providers.
Complete Audit Trails
Track every approval, document update, supplier activity, and decision for complete visibility and compliance.
Workflow Automation
Automate approvals, routing, notifications, reminders, and supplier communications.
Version Control
Keep every proposal, document, and revision organized with complete version history.
Secure Document Management
Store contracts, proposals, RFPs, and supporting files in one secure repository.
Open API & Integrations
Connect with CRM, procurement, ERP, and event management systems through powerful APIs and integrations.
Enterprise Compliance
Built with enterprise-grade security, compliance, and governance standards to protect your sourcing data.
FAQ's
Traditional sourcing averages 75 days from RFP to award. Briefs go out over email, proposals come back in every format, approvals sit in someone’s inbox for a week. Eventcombo puts the brief, responses, comparison, and approval in one governed workspace. No forwarded emails. No waiting.
Incomplete briefs get deprioritized. Eventcombo flags every missing field before your RFP goes out so suppliers get a complete brief. Anyone who goes quiet gets auto-escalated on your deadline, without follow-up emails.
Eventcombo structures every proposal in the same format before it reaches your team. Rate, F&B minimum, attrition, concessions, total cost in one view. No reformatting. No comparison spreadsheet.
A supplier network gets you proposals. Eventcombo covers structured intake, AI-matched shortlists, auditable negotiation threads, multi-stage approvals, and spend tracking in one place. If legal, finance, and IT sign off on every award, your sourcing tool needs to support that end to end.
Those hours go into building briefs, chasing responses, and reconciling proposals manually. Eventcombo handles all three. Teams get to first outreach 71% faster with RFP response automation and compare proposals in minutes.
68% of planners face pressure to prove ROI and most can’t because the data lives in inconsistent spreadsheets. Eventcombo tracks negotiated savings, spend by supplier category, and sourcing cycle time across every RFP in a single dashboard.
Vague briefs produce generic proposals. Eventcombo’s structured intake ensures your brief is complete and evaluation criteria is clear before the RFP goes out. Suppliers respond to what you actually asked for.
Your preferred supplier list, exclusion lists, and historical award data carry into Eventcombo. The AI uses that history when ranking new matches.