Speaker Management Software Built for Busy Teams
Stop losing your week to chasing speakers. Spend it running the event instead.
Source and invite speakers
Your best speaker list already exists, in your past events. Start from it, add new names, and let the platform keep every invitation moving.
- Reuse speakers from past events with one search, plus manual entries for outside names
- ZaraAI-suggested candidates plus manual entries for outside speakers
- Send branded invitations, and speakers get their own login the moment they accept, no account setup on your side
Centralize every speaker record
Speaker profile management stays in one searchable record, so your team stops rebuilding it from scratch for each event.
- Tag and search speakers by category, track, or session type
- Let speakers maintain their own bio, photo, and credentials through their login, your team edits anything, anytime
Collect materials without the chase
Speakers upload presentations and handouts straight to their profile, so the deck arrives before the deadline instead of the night before the session.
- Speakers upload materials to their own record, your team sees everything in one place
- The latest upload is always the current file, attached to the speaker and their session
Works with What You Already Run
Session Management
Assign confirmed speakers to sessions and tracks.
Abstract Management
Speakers approved through a call for papers flow into the program with their categories carried over
Sponsor Management
Speakers and sponsors are managed in the same place, with the same tools
Event Website Builder
Speaker profiles publish to the event site the moment they're added
Frequently Asked Questions
Start with people who already know your topic: past speakers, attendees, sponsor contacts, and industry associations convert better than a cold list. Eventcombo keeps every past event’s speakers searchable, so your strongest candidates, the ones who already said yes once, are the first place you look, not a spreadsheet someone has to find.
ZaraAI helps where AI genuinely helps: it sets up your speaker phase during the event build, drafts session titles and descriptions around your confirmed speakers, and writes the invitation and announcement copy. The shortlist itself comes from your own event history, which outperforms any AI-generated list of strangers.
Lead with why them, specifically, the topic only they can cover, then the date, format, audience size, and what you handle for them. Keep it under 150 words with one clear ask. ZaraAI drafts it from your event’s details, and the invitation sends through the platform, so acceptance creates the speaker’s profile automatically.
Bio, headshot, session title and description, AV needs, and travel details if you’re covering them, plus the presentation itself, with a deadline well before the event. Eventcombo collects all of it on the speaker’s own record: they fill in their profile and upload their materials through their login, and your team watches it complete instead of chasing it.
Keynotes: four to six months, before your marketing needs their names. Breakout speakers: two to three months. Materials: two weeks before doors. The practical rule, your agenda goes to print (or to the event site) when speakers confirm, so work backward from your announcement date, not the event date.
Yes. Speakers, sponsors, and exhibitors are all managed in the same member system, so one person or company can hold more than one role at your event, and their profile, uploads, and login stay in one place regardless of how many hats they wear.