Onsite Event Staffing Services That Show Up Ready
Staff who read your event, run your tech, and follow your cues, with every task tracked from load-in to teardown.
Staff and setup from one team
A custom staffing plan covers the floor and the load-in, so you’re not coordinating two separate vendors.
- Experienced staff assigned by role, registration, hospitality, floor, and technical support briefed on your event before they arrive
- Full-service setup and teardown coordination, from check-in stations to signage
- Real-time problem-solving and vendor coordination on the floor, so delays get handled before your team hears about them
The floor run by trained staff
Registration, tech troubleshooting, and floor safety all run through the same trained team, not three separate contractors.
- Fast check-in with QR scanning and instant badge printing
- Staffed information desks and correction lanes for walk-ins, name changes, and reprints
- Event app and check-in tech troubleshooting handled on-site, with AV coordinated alongside your venue's technical team
- Crowd flow, queue management, and safety protocols to protect attendees and prevent disruptions
Every task tracked automatically
Onsite staff work from the same Task Manager as your event team, so nothing lives on a clipboard or in a separate vendor’s spreadsheet.
- Assign every onsite task to a named staff member, with due times and automatic email notifications
- Watch task status move from To Do to Completed as staff mark work done from their phones
- Export the full task record after the event, it becomes the task list you start from next time
Works with What You Already Run
Task Management
A task assigned to onsite staff shows as complete the moment they mark it, no separate check-in.
Event Badges & Check-In
The same staff running your check-in flow are the ones your platform already tracks.
Security & Compliance
Attendee data handled by staff stays inside the platform's access controls, under the same standards as every other Eventcombo product
Frequently Asked Questions
A rental gives you a kiosk and someone who knows the kiosk. Eventcombo’s staff work inside the same platform that runs your registration, badging, and tasks, so the person at the door sees the same attendee record your team sees, and nobody is learning a second system by the time doors open.
It depends on the arrival curve more than the headcount, 500 people over two hours needs fewer check-in stations than 500 in twenty minutes. Self-service kiosks handle the bulk of a clean arrival; staffed lanes handle corrections and walk-ins. Your staffing plan sizes both from your registration data, and we’ll recommend the station count before you commit.
Eventcombo staffs events across North America. For every engagement, staff are briefed on your run-of-show and task list in the platform ahead of time, so the team on the floor in one city runs the same playbook as the team in another. Tell us the city at booking and we’ll confirm coverage and the staffing plan before you sign.
Staff get your event’s run-of-show, task list, and check-in setup in the platform before they arrive, the same Task Manager your team uses, so the briefing is the actual plan, not a printout. On the day, every task they’re responsible for is already assigned to them with a due time.
Eventcombo’s onsite team covers check-in, badging, floor operations, and event-app support as standard, and coordinates directly with your venue’s AV team on room tech and streaming into Fireworks. You get one point of contact on the floor for anything that touches the attendee experience, and the venue’s technicians handle the house system, the handoff is ours to manage, not yours.
Included: the staff, their pre-event briefing on your run-of-show and task list, setup and teardown coordination, and check-in and floor operation during the event. Hardware, kiosks, badge printers, and scanners, is quoted separately based on the number of stations your arrival plan needs. Your staffing plan lists both, so there’s no surprise line on the invoice.